Function Terms & Conditions
1. Bookings are at the discretion of Birchwood Park Golf Centre whose decision shall be final in all matters concerning the booking. Bookings will not be confirmed until a signed application has been received on the prescribed form and the specified security deposit paid. Receipt of deposit constitutes full agreement to all terms and conditions stated.
2. The full specified deposit shall be paid to confirm your booking prior to your event. All remaining balance payments must be paid as per payment terms detailed in clause 3. Failure to do so may result in loss of reservation and cancellation charges applying as per clause 4.
| 3. Payment Terms | 4. Cancellation Terms | |
| Function Meeting | 20% deposit | Over 90 days - Loss of deposit |
| 80% 14 days prior | 60-89 days - 50% of estimated value | |
| 30-59 days - 75% of estimated value | ||
| 0-29 days - 100% of estimeted value | ||
| Wedding | 20% deposit | Over 6 months - Loss of deposit |
| 20% 6 months prior | 3-6 months - 50% of estimated value | |
| 60% 1 month prior | 30-89 days - 75% of estimated value | |
| 0-29 days - 100% of estimated value | ||
| Christmas | 30% deposit | Over 90 days - Loss of deposit |
| 70% 1 month prior | 60-89 days - 50% of estimated value | |
| 30-59 days - 75% of estimated value | ||
5. Premises should be left in reasonable condition. Should additional cleaning be necessary or damage/loss occurs the hirer shall pay to Birchwood Park Golf Centre the amount requested to make good or remedy any such loss or damage.
6. All prices/charges are inclusive of VAT unless specified. If the rate of VAT increases Birchwood Park Golf Centre has the right to change prices accordingly.
7. The Hirer is responsible for the actions and consequences of all their guests, employees and sub-contractors.
8. The finishing time stated shall be the time when the function room(s) shall be cleared and the Hirer’s guests vacate the complex, not when the function ceases.
9. No bolts, nails, screws, tacks, drawing pins, sellotape shall be fixed to any part of the premises, nor shall any place cards, banners or smaller articles be fixed either internally or externally without prior written consent of Birchwood Park Golf Centre
10. No inflammable, dangerous or offensive article or any animal (other than registered guide dogs) shall be brought onto the premises without written consent of Birchwood Park Golf Centre
11. No person under the age of 18 shall be permitted to purchase or consume intoxicating drinks.
12. Birchwood Park Golf Centre reserves the right to conclude any function which, in its opinion, is unsuitable or not properly conducted and in such cases, no part of the payment shall be returned whatsoever.
13. Birchwood Park Golf Centre shall not be liable, whether in contract, tort or otherwise for any personal, indirect, consequential or economic losses however arising, including those arising from services or products supplied by third parties.
14. All arrangements regarding the hirer’s requirements (i.e. final numbers of guests, menus, layouts etc.) shall be confirmed to Birchwood Park Golf Centre not less than 14 days prior to the date of booking. Charges will be based on these minimum numbers or if greater, the actual attendee’s.
15. Birchwood Park Golf Centre reserves the right to change menu content under reasonable circumstances
16. Prices quoted on our website and other marketing material are subject to change
17. Interest on overdue invoices shall accrue from the date when payment becomes due, from day to day, until the date of payment at a rate of 4% above The Bank of England base rate from time to time in force and shall accrue at such a rate, as well as before judgement.
18. These terms and conditions shall be governed by the laws of England
Burhill Golf & Leisure LTD
Company Number 1492705
Burhill Golf & Leisure, Walton On Thames, Surrey, KT12 4BX
Group Golf Terms & Conditions
1. Bookings are at the discretion of Birchwood Park Golf Centre whose decision shall be final in all matters concerning the booking. Bookings will not be confirmed until a signed application has been received on the prescribed form and the specified security deposit paid. Receipt of deposit constitutes full agreement to all terms and conditions stated.
2. The full specified deposit shall be paid to confirm your booking prior to your event. All remaining balance payments must be paid as per payment terms detailed in clause 3. Failure to do so may result in loss of reservation and cancellation charges applying as per clause 4.
3. Payment Terms
10% or £100 deposit (The larger sum will prevail)
Remaining balance to be paid on day of event prior to play
4. Cancellation Terms
Over 48 hours – loss of deposit
Under 48 hours – 100% of estimated value
5. Premises should be left in reasonable condition. Should additional cleaning be necessary or damage/loss occurs the booker shall pay to Birchwood Park Golf Centre the amount requested to make good or remedy any such loss or damage.
6. All prices/charges are inclusive of VAT unless specified. If the rate of VAT increases Birchwood Park Golf Centre has the right to change prices accordingly.
7. The Booker is responsible for the actions and consequences of all their guests, employees and sub-contractors.
8. No bolts, nails, screws, tacks, drawing pins, sellotape shall be fixed to any part of the premises, nor shall any place cards, banners or smaller articles be fixed either internally or externally without prior written consent of Birchwood Park Golf Centre
9. No inflammable, dangerous or offensive article or any animal (other than registered guide dogs) shall be brought onto the premises without written consent of Birchwood Park Golf Centre
10. No person under the age of 18 shall be permitted to purchase or consume intoxicating drinks.
11. Birchwood Park Golf Centre reserves the right to conclude any event which, in its opinion, is unsuitable or not properly conducted and in such cases, no part of the payment shall be returned whatsoever.
12. Birchwood Park Golf Centre shall not be liable, whether in contract, tort or otherwise for any personal, indirect, consequential or economic losses however arising, including those arising from services or products supplied by third parties.
13. All arrangements regarding the bookers requirements (i.e. final numbers of guests, menus, layouts etc.) shall be confirmed to Birchwood Park Golf Centre not less than 7 days prior to the date of booking. Final numbers are due 48 hours before your event. Charges will be based on these minimum numbers or if greater, the actual attendee’s.
14. Birchwood Park Golf Centre reserves the right to change menu content under reasonable circumstances
15. Prices quoted on our website and other marketing material are subject to change
16. Interest on overdue invoices shall accrue from the date when payment becomes due, from day to day, until the date of payment at a rate of 4% above The Bank of England base rate from time to time in force and shall accrue at such a rate, as well as before judgement.
17. These terms and conditions shall be governed by the laws of England
Dress code & etiquette
Knowledge of golf etiquette and rules is required by all players. Appropriate clothing and shoes must be worn at all times – denims, trainers, collarless shirts, football / rugby tops may not be worn. Mobile phones are not permitted to be used on the golf course apart from in an emergency. During the winter season only trollies fitted with ‘Hedgehogs’ will be permitted on the golf course(s)
Burhill Golf & Leisure LTD
Company Number 1492705
Burhill Golf & Leisure, Walton On Thames, Surrey, KT12 4BX